Warsaw Fit-Out & Relocation

As part of a Global office consolidation project following a company merger, our Client secured an additional workspace of just under 6,000ft2, situated within a different floor of their existing building. Following initial test-fit design layouts, FMS provided a Design and Project Management proposal and were successful in winning the project in Q1 of 2017.

The design brief was for inclusion of 66 open-plan workstations, kitchen area, meeting room and drop-in private phone rooms, as well as network IDF room and built-in storage. The Client also wished to match the finishes of their existing office – something FMS could easily help with as we also designed and project managed the existing space fit-out back in 2014! Our design team finalised the general arrangement layout, completed detailed design of the power, data and lighting requirements, provided details for bespoke joinery items such as the fitted kitchen and storage units and also specified the relevant colours, materials and finishes.

The main contractor was nominated through the Landlord as a preferred contractor as a new WC block was also required within the space and was within the Landlord’s scope. FMS worked closely with the contractor to maintain clear understanding of the design details and to ensure the project costs were accurately determined. The previous project acted as a valuable benchmark for compliance with the Client’s procurement processes. FMS also managed the involvement of the Clients nominated data cabling, security and furniture contractors and coordination of their services within the overall project delivery.

FMS also worked in conjunction with the local Facilities Management team to coordinate the communication process throughout the project – weekly conference calls with the local and wider business stakeholders as well as technical project members were arranged and provided a useful forum for discussion of key project information, programme milestones and the coordination of the Client’s FM, IT and Security teams.

Following a review of the project schedule, FMS and the main contractor were able to identify an opportunity to deliver Practical Completion of the construction elements 2 weeks earlier than the original target date. This had a valuable impact on the local business who were able to consolidate their teams ahead of schedule and take advantage of their new location. FMS worked diligently with the Client’s IT teams to ensure that the infrastructure could also be made available within the new timeframe and, following efforts from all project members, the new office was successfully delivered 2 weeks early.